QuickBooks Desktop Pro

Who Uses QuickBooks Desktop Pro?

Accounting teams and companies

What Is QuickBooks Desktop Pro?

Accounting software that offers inventory tracking, sales tax management, invoicing, billing, accounts payable and expense management. The 2021 update includes automated and optimized bank reconciliation, receipt management, email scheduling, payment receipt formatting and rule-based customer groups. It scales from 1 to 40 users and comes with templates, custom reports, automation tools and industry-specific versions.

QuickBooks Desktop Pro Details

Intuit

https://payroll.intuit.com/

QuickBooks Desktop Pro video
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QuickBooks Desktop Pro pricing overview

QuickBooks Desktop Pro does not have a free version and does not offer a free trial. QuickBooks Desktop Pro paid version starts at US$199,99.


Starting Price

US$199,99

Pricing Details

Various license available depending on the needs of the company.

Free Version

No

Free Trial

No

QuickBooks Desktop Pro deployment and support

Support

  • Business Hours

Deployment

  • Installed - Windows

Training

  • Webinars
  • Documentation

QuickBooks Desktop Pro Features

  • Accounts Receivable
  • Bank Reconciliation
  • Billing & Invoicing
  • CPA Firms
  • Expense Tracking
  • Fixed Asset Management
  • Fund Accounting
  • Government
  • Nonprofits
  • Payroll Management
  • Project Accounting
  • Purchase Orders
  • Tax Management

View full list of Accounting Software

QuickBooks Desktop Pro Alternatives

More QuickBooks Desktop Pro alternatives

QuickBooks Desktop Pro Reviews

Read all reviews

Overall rating

4,3/5

Average score

Ease of Use 4,3
Customer Service 3,9
Features 4,2
Value for Money 4,2

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Maaya Y.
Payroll Coordinator
Accounting, 11-50 Employees
Used the Software for: 1+ year
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support
    5 /5
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 2020/10/08

"Advanced Accounting Software"

Pros: As someone who used Quickbooks Online prior to using this version, Desktop Pro is definitely more advanced. It's user-friendly; however, it's a more established software so it's better for companies that's been open longer and has an accounting team. For startup businesses that's learning about accounting, I would recommend Quickbooks Online instead. If I were to compare this to photoshop softwares, it would be like Quickbooks Online is equivalent to Pixlr and Desktop Pro would be Adobe Photoshop. For companies with more than 50 people, I would highly recommend this software. It's a lot faster than QBO and more features.

Cons: There were some times where the serve had issues so we had to log out/in at the small business that I used to work at. But that happened every once in awhile.

  • Reviewer Source 
  • Reviewed on 2020/10/08
Rhiannon N.
Owner
Music, Self Employed
Used the Software for: 2+ years
  • Overall Rating
    5 /5
  • Ease of Use
    4 /5
  • Features & Functionality
    5 /5
  • Customer Support
    2 /5
  • Value for Money
    4 /5
  • Likelihood to Recommend
    8/10
  • Reviewer Source 
  • Reviewed on 2021/01/07

"Great product, support is lacking"

Comments: It's affordable for small business compared to the big accounting suites. (ADVICE: Unless you are not up on payroll and other law changes each year, there is no reason to upgrade yearly. I upgrade every 4 years.) I only wish they would stop asking me to switch to the online version because it has far less features and costs a lot more to run, especially if you only upgrade every few years as I do.

Pros: Quickbooks has countless features, many I am still discovering after using it 12 fiscal years. I am not an accountant but I have done my own bookkeeping for years and found it very easy to learn.
I particularly like the bulk input for transactions, which is a huge time saver. The layout editor for forms allows me to customize my invoices, estimates, and receipts. Inventory is easy to track. I also appreciate the customizable fields for customers in the address book, unlike some other programs.

Cons: The support team used to be decent but last year I found it to be awful. I needed to convert some data and made an appointment, I kid you not, 8 times and each time the support person didn't call me until days later. Eventually they stopped even replying. This is a big red flag to me when a company's support drops. (And this was well before Covid, so they cannot use that excuse.)
They could also have much better functionality for importing CSV and other data to spare me entering it manually. Lastly, the limitation to be locked into one currency forever is frustrating.
The tax payment functionality is very buggy and I had to start my own wiki to navigate the various menus as they are not at all intuitive.
Ideally they would allow vendor bills to be entered but to delay inventory items in the system should a vendor require payment up-front before goods are shipped. This has caused inventory quantity issues many times.
The pressure to switch to the online version is ridiculous. They even removed the automatic foreign currency rate adjustments/updates in an attempt to force us to move to a new version. Not cool! If the functionality was there, why cancel it?
Lastly, be prepared to deal with a random data corruption issue every couple years. This is scary as heck when Quickbooks won't open or reconciliation numbers are damaged and no longer add up. Support is useless helping with this but I have found tricks on my own to repair it.

  • Reviewer Source 
  • Reviewed on 2021/01/07
Chris D.
Owner
Construction
Used the Software for: 2+ years
  • Overall Rating
    3,5 /5
  • Ease of Use
    3,5 /5
  • Features & Functionality
    3,5 /5
  • Customer Support
    3 /5
  • Value for Money
    3,5 /5
  • Likelihood to Recommend
    9/10
  • Reviewer Source 
  • Source: SoftwareAdvice
  • Reviewed on 2016/07/21

"Great product from a satisfied user"

Pros: Intuit is a proactive company and quickbooks desktop is a solid performer. Logic is fluid, able to customize fields for greater use in my industry, links to bank, professional documents for estimates, invoices, etc... Large selection of report templates and easy to customize.

Cons: I have been a loyal desktop user for years and in the past I was able to use my license on my tablet and smartphone which allowed me greater use while in front of prospects and customers. Inuit/Quickbooks then went to stand alone one time purchase desktop fee or monthly online/cloud based subscription. They are trying to force desktop users to monthly subscription since they limit functionality to force upgrade. Cost per year for desktop is starting to climb higher than monthly cloud based version. I also had used intuits credit card processing in the past but switched to square due to costs, intuit will break out net cost and credit card discount fee for bookkeeping on their product and not on other credit card transactions for processing. There are third party apps for that but with a monthly cost.

  • Reviewer Source 
  • Source: SoftwareAdvice
  • Reviewed on 2016/07/21
Michael M.
Owner sole proprietor
Music, Self Employed
Used the Software for: 2+ years
  • Overall Rating
    4 /5
  • Ease of Use
    4 /5
  • Features & Functionality
    4 /5
  • Customer Support
    2 /5
  • Value for Money
    4 /5
  • Likelihood to Recommend
    5/10
  • Reviewer Source 
  • Source: SoftwareAdvice
  • Reviewed on 2020/11/20

"My 2nd Try At a Bookkeeping Software"

Comments: I didn't need a Bookkeeping program, I had a business account, deposited all my receipts from the business into that account. I paid all my business bills from that account. The BANK did my books! We moved back to Wisconsin in '98 where I had to collect sales tax. So I got a Bookkeeping program to keep track of my sales tax.

Pros: It did what I needed it to do, kept track of my sales tax for the State and up to 8 Counties I serve. Due to it being installed on my desktop it was programed with the tax regulations for my state of Wisconsin. When it's time to file the sales tax you have to have the complete sales for the year and the complete sales number of non-taxable sales. QB Desktop Pro always had those numbers ready for me.

Cons: I had no one to teach me, I was figuring it out as I went along, so I didn't get some of the vendors put in correctly at first. I had to re-work parts of it for income tax time and I never did figure out how to connect my bank.

  • Reviewer Source 
  • Source: SoftwareAdvice
  • Reviewed on 2020/11/20
Alan L.
Event coordinator
Hospitality, 10 000+ Employees
Used the Software for: 2+ years
  • Overall Rating
    5 /5
  • Ease of Use
    4 /5
  • Features & Functionality
    5 /5
  • Customer Support
    3 /5
  • Value for Money
    2 /5
  • Likelihood to Recommend
    8/10
  • Reviewer Source 
  • Reviewed on 2020/10/27

"The investment is worth the time and convience"

Comments: Regardless overall, as a small business owner or not the utilization of using QuickBooks especially for a financial software is very easy to use. It has all the basics pretty much could anything I need on it. I haven't had an issue with QuickBooks I just recommend certain things like higher security as such.

Pros: The easy of use, not complicated at all to utilize. it's also good with third-party applications and integrations, makes it much more easier. Price wise it is affordable since I would say it's worth the money it's for. It also has a very large support Network. Personally best software to keep financial records, especially for small businesses

Cons: The security on it does lack, there isn't a two-step authentication. And there was a limitation to the number of products in the list especially for inventory purposes. There are also file size issues that need to be addressed, and personally I also believe there needs to be more utilization into e-commerce.

  • Reviewer Source 
  • Reviewed on 2020/10/27