Who Uses Notion?

Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives.

What Is Notion?

Notion is the all-in-one workspace for notes, project management, documents, and collaboration. Tens of thousands of teams and companies around the world use it to keep their employees informed and working together in one place.

By bringing all work and knowledge together and making it highly customizable, Notion creates focus and transparency, while consolidating tools, saving time, and driving more productivity for teams of all sizes.

Notion Details

Notion Labs

https://www.notion.so

Founded 2013

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Notion pricing overview

See pricing plans

Notion has a free version and offers a free trial. Notion paid version starts at US$5,00/month.


Starting Price

US$5,00/month See pricing details

Pricing Details

There are 4 plans: Personal (free), Personal Pro, Team and Enterprise.

Free Version

Yes

Free Trial

Notion deployment and support

Support

  • 24/7 (Live Rep)
  • Online

Deployment

  • Installed - Mac
  • Cloud, SaaS, Web
  • Installed - Windows
  • Mobile - iOS Native
  • Mobile - Android Native

Training

  • Live Online
  • Webinars
  • Documentation

Notion Features

  • Brainstorming
  • Calendar Management
  • Contact Management
  • Content Management
  • Discussion Boards
  • Document Management
  • Project Management
  • Real Time Editing
  • Task Management
  • Version Control
  • Video Conferencing

View full list of Collaboration Software

  • Cataloging/Categorization
  • Collaboration
  • Content Management
  • Decision Tree
  • Discussion Boards
  • Full Text Search
  • Knowledge Base Management
  • Self Service Portal

View full list of Knowledge Management Software

  • Collaboration
  • Content Import/Export
  • Drag & Drop
  • Milestone Tracking
  • Prioritization
  • Requirements Management
  • Workflow Management

View full list of Product Roadmap Software

  • Agile Methodologies
  • Budget Management
  • Client Portal
  • Collaboration Tools
  • Cost-to-Completion Tracking
  • Customizable Templates
  • Gantt Charts
  • Idea Management
  • Kanban Board
  • Milestone Tracking
  • Portfolio Management
  • Resource Management
  • Time & Expense Tracking
  • Traditional Methodologies

View full list of Project Management Software

  • Collaboration Tools
  • Create Subtasks
  • Gamification
  • Gantt/Timeline View
  • Mobile Access
  • Percent-Complete Tracking
  • Recurring Task Management
  • Reporting/Analytics
  • Spreadsheet View
  • Task Board View
  • Time Tracking
  • To-Do List View

View full list of Task Management Software

  • Access Controls/Permissions
  • Business Process Automation
  • Calendar Management
  • Compliance Tracking
  • Customizable Dashboard
  • Document Management
  • Forms Management
  • Graphical Workflow Editor
  • Mobile Access
  • No-Code
  • Task Management
  • Third Party Integrations
  • Workflow Configuration

View full list of Workflow Management Software

Notion Alternatives

More Notion alternatives

Notion Reviews

Read all reviews

Overall rating

4,7/5

Average score

Ease of Use 4,4
Customer Service 4,6
Features 4,6
Value for Money 4,7

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Alson K.
Creative Director
Information Technology & Services, 2-10 Employees
Used the Software for: 1+ year
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support
    5 /5
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 2020/01/09

"Notion has completely replaced my notebook!"

Comments: Overall, Notion is an indispensable app for our company. I've even started to use it for my personal life and side projects. It's really the best note organization app in the market.

Pros: The beauty of this application is that it can fit whatever requirements you would need from a notebook. You can define your own templates, you can define how every page looks. You can. even define who can view what you wrote. Organization is a breeze with the number of pages you can nest under each other. We have found that opening a page for each project works best.

Cons: There is simply no cons for this software! My colleagues and I use it every day without fail. We even share pages of it to our clients.

  • Reviewer Source 
  • Reviewed on 2020/01/09
Daniel W.
Strategic Partnerships
Hospital & Health Care, 501-1 000 Employees
Used the Software for: 2+ years
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support
    Unrated
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 2020/12/22

"Notion: The Best FREE Note-taking software to date!"

Comments: Ultimately, I would recommend Notion to anyone in an instant. It has a suite of features, user-friendly UI and organisation benefits. Furthermore, the personal subscription recently became free for everyone and the business prices are reasonable, giving people no reason not to use Notion. I believe that Nation can fit into many workflows very easily due to its plethora of features.

Pros: Notion is absolutely brimming with useful features and is the Swiss army knife of note-taking applications. The overall software is so minimalistic and intuitive to use that I personally learnt it within a few days. The whole software revolves around using "/ " to create blocks and edit text; for example, a /toggle would create a toggle block which acts as a dot point except that you can hide/show it. This makes the learning curve of notion virtually non-existent and creates unparalleled flexibility in the structure and style. I find that the simple and uncluttered UI helps clear my mind and focus on the current task. The data management is superb with extensive sorting, classification and customisation features for the spreadsheet and databases functions. The timeline features are also an extremely welcome addition in the recent updates and allow for the seamless moving of date-specific records. There are countless useful templates as well which certainly help give me ideas about what I wanted my Notion notes to look like.

Cons: Some features make little sense and unfortunately cannot be disabled. One of these issues occurs when clicking on a page in a table and it opens up as a tiny square and you need to press "Open as page," to make the page full screen. This is just a small annoyance and is honestly not that big of a deal. Another lacking feature is the scarce customisation options for text formatting however there are solutions to this through Google Text Fonts. There are also a few limitations of the free Personal Plan but if you needed the full collaborative features of Notion, your company would usually pay for that. The offline mode for Notion is frankly quite bad as you have to preload the pages when you have internet beforehand. Otherwise, your notes would be inaccessible. However, this isn't at all a deal-breaker as there is usually internet everywhere. Notion has also indicated that they are focusing on this problem for future updates. The mobile app is also sluggish at times but it is mostly alright.

  • Reviewer Source 
  • Reviewed on 2020/12/22
Verified Reviewer
Senior Operations Officer
Entertainment, 11-50 Employees
Used the Software for: 1+ year
  • Overall Rating
    3 /5
  • Ease of Use
    4 /5
  • Features & Functionality
    4 /5
  • Customer Support
    5 /5
  • Value for Money
    4 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 2020/04/04

"Nobody does data and documents like Notion does."

Comments: Notion is by far and away the best way I've found so far to work with data in documents. It starts from the concept of linked databases, and extends it from there to include structured documents. This has been very well implemented, allowing users to generate incredibly useful documents, by querying sets of data. The Notion support team is engaged, informed and very helpful. I have had several insightful discusssions with them during feature requests. Both the desktop and offline applications are smooth and usable, and have been improving continually.

Pros: - beautiful design
- databases inside documents
- Several useful templates for generating documents and databases
- well-considered layout constraints allowing you to focus on content
- easy to share content
- powerful and ergonomic syntax

Cons: - lack of option for visualising data
- no real offline mode

  • Reviewer Source 
  • Reviewed on 2020/04/04
Oleksandr T.
Product Manager
Internet, 11-50 Employees
Used the Software for: 6-12 months
  • Overall Rating
    5 /5
  • Ease of Use
    5 /5
  • Features & Functionality
    5 /5
  • Customer Support
    5 /5
  • Value for Money
    5 /5
  • Likelihood to Recommend
    10/10
  • Reviewer Source 
  • Reviewed on 2020/11/05

"Complex solution for structurize and managing startup project"

Comments: I learned about the Notion from my fellow programmer when we started to work in a new startup project 7 months ago. Then I wanted something more interesting than Trello and Google Sheets and that it was in the form of a kanban board. Novel fully met my expectations. It is more convenient than simple kanban board and spreadsheets combined. I spent two evenings to fully understand this service, but now I can give master classes on it and show the magic. I have a paid personal subscription that costs ridiculous money and completely covers all my needs.

Pros: Do you want a kanban board, time table, knowledgebase or idea generation board? Yes, no problem, there are ready-made templates or from scratch you can sketch for yourself anything in 5 minutes. And the beauty is the connected data between all objects in the workspace.

Cons: I would like to have more integrations with other services and the ability to expand the functionality here with plugins, as is done in trello. Sometimes this is not enough. I hope the developers will continue to develop the service and do all that.

  • Reviewer Source 
  • Reviewed on 2020/11/05
Verified Reviewer
Editor
Entertainment, 11-50 Employees
Used the Software for: 1-5 months
  • Overall Rating
    5 /5
  • Ease of Use
    4 /5
  • Features & Functionality
    5 /5
  • Customer Support
    Unrated
  • Value for Money
    5 /5
  • Likelihood to Recommend
    9/10
  • Reviewer Source 
  • Reviewed on 2020/11/18

"Goodbye Asana, Hello Notion"

Pros: As a longtime user of Asana, I always wished the properties for tasks were more customizable. Notion solves this problem and then some. Within a week, I had set off on a quest to consolidate information for my company that was spread across Google Docs, Sheets, and Asana, all into Notion. It does it all, and it does it all in an infinitely customizable way. Want to view a PDF, a table, images, and embedded videos all in one page? Easy. Want to create a database that serves multiple departments across your company? Piece of cake. It's so customizable that I even began to use it to track things in my personal life - goals, recipes, bills, notes. It is truly the ultimate planner.

Cons: There is a bit of a learning curve to understanding exactly how Notion operates (databases, pages, relations, permissions) but this comes with any software. But once I had my "a-ha!" moment, I realized just how much information I would be able to organize all within one app.

  • Reviewer Source 
  • Reviewed on 2020/11/18