What Is My Music Staff?

**NEW: VIDEO LESSON INTEGRATIONS** My Music Staff is the #1 studio management software that automates the way you run your music studio. Schedule lessons, create invoices, record payments and more! If you're looking for a solution that has everything all in one place and saves you time and money, then your search stops here! Discover why more music teachers are choosing My Music Staff. Start your FREE 30-day trial today. Free unlimited phone & email support.

Who Uses My Music Staff?

Individual music teachers, and studios with multiple teachers, who need affordable, easy to use software, to manage the core aspects of their teaching business.

Where can My Music Staff be deployed?

Cloud, SaaS, Web-based

About the vendor

  • by Port 443
  • Located in Burlington, Canada
  • Founded in 2004
  • Phone Support
  • Chat

Countries available

Australia, Canada, Germany, Ireland, Singapore and 4 others


Not provided by vendor

My Music Staff pricing

Starting Price:

  • Yes, has free trial
  • No free version

My Music Staff does not have a free version but does offer a free trial. My Music Staff paid version starts at US$12,95/month.

Pricing plans get a free trial

About the vendor

  • by Port 443
  • Located in Burlington, Canada
  • Founded in 2004
  • Phone Support
  • Chat

Countries available

Australia, Canada, Germany, Ireland, Singapore and 4 others


Not provided by vendor

My Music Staff videos and images

My Music Staff video
My Music Staff Software - Use it on any device - thumbnail
My Music Staff Software - Scheduling - thumbnail
My Music Staff Software - 3 - thumbnail
My Music Staff Software - 4 - thumbnail

My Music Staff Features

  • API
  • Academic/Education
  • Activity Dashboard
  • Activity Tracking
  • Assessment Management
  • Assignment Management
  • Asynchronous Learning
  • Blended Learning
  • Built-in Course Authoring
  • Certification & Licensing
  • Certification Tracking
  • Compliance Management
  • Compliance Tracking
  • Content Library
  • Content Management
  • Corporate/Business
  • Course Authoring
  • Course Management
  • Course Tracking
  • Customizable Branding
  • Customizable Reports
  • Employee Portal
  • Gamification
  • Gradebook
  • Learner Portal
  • Learning Management
  • Learning Paths/Tracks
  • Mobile Learning
  • Multi-Language
  • Performance Metrics
  • Progress Reports
  • Progress Tracking
  • Reporting & Statistics
  • SCORM Compliance
  • Self Service Portal
  • Self-Learning
  • Single Sign On
  • Skills Assessment
  • Skills Tracking
  • Social Learning
  • Surveys & Feedback
  • Synchronous Learning
  • Talent Management
  • Tests/Assessments
  • Third Party Integrations
  • Training Management
  • User Management
  • Video Conferencing
  • eCommerce Management
  • eLearning Companies

View full list of Learning Management System

  • ACH Payment Processing
  • API
  • Activity Dashboard
  • Attendance Management
  • Attendance Tracking
  • Automated Scheduling
  • Billing & Invoicing
  • Calendar Management
  • Calendar Sync
  • Class Management
  • Class Scheduling
  • Client Management
  • Client Portal
  • Communication Management
  • Credit Card Processing
  • Customer Accounts
  • Customizable Forms
  • Customizable Reports
  • Data Import/Export
  • Electronic Payments
  • Email Management
  • Email Reminders
  • Email Templates
  • Employee Management
  • Enrollments/Onboarding
  • Event Calendar
  • Event Management
  • Event Scheduling
  • Faculty/Staff Management
  • For Music Schools
  • Inventory Management
  • Invoice Management
  • Multi-Location
  • Online Payments
  • Online Registration
  • Parent/Student Portal
  • Payroll Management
  • Practice Log
  • Progress Tracking
  • Real Time Reporting
  • Recurring/Subscription Billing
  • Registration Management
  • Reminders
  • Repertoire Management
  • Reporting & Statistics
  • Room Booking
  • SMS Messaging
  • Scheduling
  • Self Service Portal
  • Student Management
  • Student Portal
  • Third Party Integrations
  • Transaction History
  • Website Integration

View full list of Music School

My Music Staff Alternatives

More My Music Staff alternatives

My Music Staff Reviews

Read all 478 reviews

Average score

Ease of Use
Customer Service
Value for Money

Reviews by score


Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1 000
  • >1 001
Matthew B.
Matthew B.
Owner / Music Director in US
Verified LinkedIn User
Music, 2-10 Employees
Used the Software for: 2+ years
Reviewer Source

Couldn't run my music school without it

5 2 years ago


It is extremely simple and easy to use. I only use the Students, Family and Calendar portions of it, and it serves well beyond what I need it for. So easy to view schedule and filter and organize it based on location, teacher, student, etc. i LOVE , as do the parents, the 24-hour in advance automatic reminders auto-texted or e-mailed (your choice).


Besides a couple of very minor workflow impedances, it would be nice to integrate the calendar with an existing website, rather than only having the option to do so with the current website.

Alternatives Considered: Jackrabbit Music

Reasons for Choosing My Music Staff: Google Sheets became too cumbersome as our school grow, and I wanted something that the families/students could also access directly

Switched From: Google Sheets

Reasons for Switching to My Music Staff: Jackrabbit just didn't seem to fit as well as MyMusicStaff

Caitlin S.
Studio Owner and Teacher in US
Music, 2-10 Employees
Used the Software for: 2+ years
Reviewer Source

The Best Software on the Market

5 10 months ago

Comments: Excellent. I recommend them to all my friends who are also music teachers.


Honestly, there are too many to list. Here are a few: the automation features in invoicing and scheduling save me hours of work, I love that I can have multiple teachers on a single account, I love the student portal and practice log feature.


Any time I’ve felt that something could be improved upon I’ve written to the company and they’ve been very helpful every time.

Kate C.
Teacher in US
Music, Self Employed
Used the Software for: 1+ year
Reviewer Source

A Wonderful Company and A Game Changing Service

5 last month New

Comments: I'm also deeply impressed with the customer service. The team has helped me more than once to solve problems I made myself, and they've done so with courtesy and speed. I'm grateful to them!


My Music Staff was recommended to me by a fellow music teacher as a way to tame the chaos of running a music teaching business with separate billing, scheduling, and student management systems. Boy, was she ever right! Using MMS has upgraded my business dramatically and saved me so much time and energy. Students now access their Zoom links easily from within the student portal. Bills go out automatically and are paid without fuss (and parents prefer the automatic billing, too). I also love that I can build a library of online resources for my students and refer them to it rather than needing to send the same music and songs over and over again. Honestly, using MMS has been a total game-changer for me and I'd recommend it to any music teacher with 100% enthusiasm.


It does take some time to learn the system and to input all of your students' info - but it's worth it.

Laurice V.
Managing Director in Ireland
Music, 2-10 Employees
Used the Software for: 6-12 months
Reviewer Source


3 11 months ago

Comments: Overall it has been good. Customer Service is quite quick once you get matched with a member. The Support centre and Pinterest links and How-To's are done very well. Not the mention the lovely additional bits like Social Media Calendar and worksheets for the kids is so lovely! And helpful!
I really like using it every day personally and so do my Staff. But my students, not so much. It's only easy to use when you are using it for a couple hours a day like me, otherwise its a total mind field


I like the amount of customisation. The calendar Sync. The website functionality and the Families & Invoicing section.


It is not user friendly for the public. It is far too complicated for my business. For example if someone wants to sign up for a course they have to go through Student Portals. Log In. Emails. Setting it up. Saving it to the Homepage. Then they cant pay immediately they have to wait for an invoice and then log in again and finally enter their bank details. I am im discussions of discontinuing with this software. While it has great benefits for Admin it really is too complicated for the public and inviting new customers in. Therefore it is not for us in the long term.

Irma J.
Music, 2-10 Employees
Used the Software for: 6-12 months
Reviewer Source

My Music Staff review first year

5 4 months ago

Comments: I definitely have been having a great experience with My Music Staff. Especially their actual staff members. I spoke with [SENSITIVE CONTENT] recently and she did a phenomenal job at helping me fix my accounting issues and invoicing issues. She was very easy to talk to you she listened to my concerns and questions that I had and took time to teach me how to fix my accounting problems. I had several students accounts that had it inputs put in the wrong way for discounts etc. and she was able to quickly spot what the problems were as well as allow me the time to fix them and explain why not to do what I did before and how to properly and put the information I need to moving forward and why. I told her I think it would be nice if My Music Staff will give her a bonus to make videos on how to create invoices and teaching users how to utilize accounting and how all of the features work together to help balance out the accounting page and create invoices all of the ends and outs! She would be great at that as well!


It’s really kind of hard to pinpoint what specifically I like because there’s a lot of features that I do like such as being able to schedule, pull reports, upload videos for our students, upload link sent of the learning material for our students, payroll etc


I don’t like that I’m not able to use PayPal and stripe at the same time to except payments. I do have parents who like to pay through PayPal as well but I have to utilize a different source to receive those payments because only stripe or PayPal can be used one at a time. I wish that it was also a lot easier to understand how to utilize the invoice an account features. I have gotten pretty confused and had to call in and ask questions several times in order to really get the hang of it. It can be a bit confusing without that additional coaching to understand how to bill clients. I’ve had moments where my numbers were off because I gave an additional discount or I build them incorrectly and didn’t understand how I did it or why.

Port 443 Response

4 months ago

Hi Irma, thanks for a great review! We actually do have a number of tutorial videos already, including ones that go over various parts of invoicing. We also have a Getting Started Guide on our website that goes over how all of the features work together :)