What Is Resource Guru?

The fast, simple way to schedule people & other resources online! Get team visibility on one clever calendar. Drag & drop bookings in seconds. Manage vacation & other types of time off. An availability bar helps with capacity planning. Clash management helps you stay in control. Dashboards, email notifications & calendar sync mean everyone's up to speed. Powerful reports let you monitor utilization rates. No software to install. From only $2.50 per person/month. Sign up for a 30-day free trial.

Who Uses Resource Guru?

Resource Managers, Project Managers, Producers and anyone else who needs to schedule resources for projects.

Where can Resource Guru be deployed?

Cloud, SaaS, Web-based

About the vendor

  • Resource Guru
  • Founded in 2011
  • Phone Support
  • Chat

Countries available

Australia, Canada, China, France, Germany and 13 others



Resource Guru pricing

Starting Price:

  • Yes, has free trial
  • No free version

Resource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at US$3,00/month.

Pricing plans get a free trial

About the vendor

  • Resource Guru
  • Founded in 2011
  • Phone Support
  • Chat

Countries available

Australia, Canada, China, France, Germany and 13 others



Resource Guru videos and images

Resource Guru Software - Main Schedule
Resource Guru Software - Add Bookings and Time Off
Resource Guru Software - Powerful filters
Resource Guru Software - Overtime Tracking
Resource Guru Software - Insightful Reports
View 6 more
Resource Guru video
Resource Guru Software - Main Schedule
Resource Guru Software - Add Bookings and Time Off
Resource Guru Software - Powerful filters
Resource Guru Software - Overtime Tracking
Resource Guru Software - Insightful Reports

Features of Resource Guru

  • Availability Management
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Capacity Management
  • Client Management
  • Collaboration Tools
  • Contractor Management
  • Dashboard
  • Drag & Drop
  • Employee Database
  • Employee Management
  • Employee Scheduling
  • Forecasting
  • Gantt/Timeline View
  • Labor Forecasting
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Online Booking
  • Online Time Clock
  • Overtime Calculation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Management
  • Resource Scheduling
  • Self Service Portal
  • Sick Leave Tracking
  • Skills Tracking
  • Status Tracking
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Third Party Integrations
  • Time & Attendance
  • Time Off Management
  • Time Off Requests
  • Utilization Reporting
  • Vacation/Leave Tracking
  • Visualization
  • Workflow Management

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Reviews of Resource Guru

Average score

4,6 (400)
Ease of Use
4,7 (400)
Customer Service
4,7 (400)
4,3 (400)
Value for Money
4,5 (400)

Reviews by company size (employees)

  • <50
  • 51-200
  • 201-1 000
  • >1 001

Find reviews by score

Myroslav P.
Myroslav P.
Integration Services Manager in Canada
Verified LinkedIn User
Construction, 5 001-10 000 Employees
Used the Software for: 6-12 months
Reviewer Source

Simple and very easy to use resource scheduling\tracking app.

5,0 2 years ago

Comments: Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.


- Ease of use - Very pleasant UI - Flexibility


- Lack of features. The application does the simple scheduling\tracking perfectly though. - Copy\paste of resource tasks was not available at the time

Alternatives Considered: Hub Planner and Float

Reasons for Switching to Resource Guru: The balance of features, ease-of-use, UI and the price.

Stephanie M.
Branch Manager in US
Construction, 11-50 Employees
Used the Software for: 1+ year
Reviewer Source

Game Changer

5,0 6 months ago


The ability to schedule out months at a time. Small projects do not get lost in the shuffle of construction projects that go on months at a time where we are constantly pulling on and off of. It is so easy to use and customize. Field staff caught on intuitively and almost immediately.


I cant think of anything I don't love about RG. I do not use many of the advanced features because we have project management software that gives us reporting.

Alternatives Considered: Calendly and Microsoft Excel

Reasons for Switching to Resource Guru: It seems easiest and most intuitively laid out.

Ryan W.
National Resource Manager in Australia
Marketing & Advertising, 11-50 Employees
Used the Software for: 2+ years
Reviewer Source

Perfect for Tracking and Plotting work

5,0 last month New

Comments: We are a fast and high turnover business with multiple projects and timelines through many Designers/Creative/Strategist/Content. Xcell was just not cutting it. This way you can map out all your work and then filter it to find resource or projects super fast.


It’s super easy to plot your work and manage time against individual projects and resource


I would like to add multiple bookers, like you can with People and resource Unable to highlight the name when you are putting in New Project, you have backspace. No Need for project code - would be nice to deselect this.

Verified Reviewer
Business analyst in UK
Verified LinkedIn User
Retail, 51-200 Employees
Used the Software for: 1+ year
Reviewer Source
Source: GetApp

Glorified spreadsheet

1,0 3 years ago

Comments: Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.


Nothing at all. It has no redeeming qualities.


Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go. Not worth the hassle even if free.

Mimi E.
Resource manager in UK
Media Production, 51-200 Employees
Used the Software for: 2+ years
Reviewer Source

usage of GURU

5,0 3 months ago

Comments: I do find it easy to use, very intuitive and clear interfaces. I do do the inductions of new 'Client managers' on how to view their requested resources and everybody likes it


The simplicity of the usage and interface


I could not edit information of members of the team once they are listed.

Resource Guru Response

3 months ago

Hi Mimi Thanks for sharing your feedback! Once your team activate their account, their photo comes under their control (along with their name and email address). Resource Guru was designed so that each person invited into the app has control over their own details and can keep their own details up to date. This helps to prevent one person from being burdened with keeping everything up to date. So, the best thing to do is to ask your team to update their own photos themselves. If you have any resources that have been added to your account without being invited (or who have yet to activate their invite) then you should still be able to upload photos for them. Please let me know if there's anything else we can do to help :) Thanks, Michelle