Who Uses Resource Guru?
Resource Managers, Project Managers, Producers and anyone else who needs to schedule resources for projects.
What Is Resource Guru?
The fast, simple way to schedule people & other resources online! Get team visibility on one clever calendar. Drag & drop bookings in seconds. Manage vacation & other types of time off. An availability bar helps with capacity planning. Clash management helps you stay in control. Dashboards, email notifications & calendar sync mean everyone's up to speed. Powerful reports let you monitor utilization rates. No software to install. From only $2.50 per person/month. Sign up for a 30-day free trial.
Resource Guru Details
Resource Guru
http://www.resourceguruapp.com
Founded 2011
Resource Guru pricing overview
See pricing plansResource Guru does not have a free version but does offer a free trial. Resource Guru paid version starts at US$2,50/month.
Starting Price
US$2,50/month See pricing details
Free Version
No
Free Trial
Yes, get a free trial
Resource Guru deployment and support
Support
- Email/Help Desk
- FAQs/Forum
- Knowledge Base
- Phone Support
- Chat
Deployment
- Cloud, SaaS, Web-based
Training
- Documentation
- Videos
Resource Guru Features
Advertising Agency Software
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Assignment Management
- Billing & Invoicing
- Calendar Management
- Campaign Analytics
- Campaign Management
- Client Management
- Collaboration Tools
- Commenting/Notes
- Customizable Branding
- Customizable Reports
- Customizable Templates
- Data Visualization
- Deadline Management
- Document Management
- Drag & Drop
- Email Management
- File Management
- File Sharing
- Gantt/Timeline View
- Monitoring
- Performance Metrics
- Prioritization
- Project Management
- Project Planning
- Project Templates
- Project Time Tracking
- Project Tracking
- Projections
- Real Time Analytics
- Real Time Data
- Real Time Notifications
- Real Time Reporting
- Real-time Updates
- Reminders
- Reporting & Statistics
- Status Tracking
- Tagging
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Template Management
- Third Party Integrations
- Time Tracking
- Workflow Management
Attendance Tracking Software
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Approval Process Control
- Attendance Management
- Attendance Tracking
- Audit Trail
- Automated Scheduling
- Biometric Recognition
- Biometrics
- Calendar Management
- Clock In / Out
- Compliance Management
- Customizable Reports
- Document Management
- Employee Database
- Employee Management
- Employee Onboarding
- Employee Portal
- Employee Profiles
- Employee Scheduling
- Employee Self Service
- Employee Time Tracking
- FMLA Administration
- Leave Tracking
- Mobile Access
- Multi-Location
- Overtime Calculation
- Payroll Management
- Project Time Tracking
- Real Time Data
- Real Time Notifications
- Real Time Reporting
- Real-time Updates
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Role-Based Permissions
- Scheduling
- Self Service Portal
- Sick Leave Tracking
- Third Party Integrations
- Time & Expense Tracking
- Time Off Requests
- Time Tracking
- Timesheet Management
- Vacation/Leave Tracking
- Workflow Management
Calendaring Software
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Address Book
- Alerts/Notifications
- Appointment Management
- Attendance Management
- Attendance Tracking
- Automated Scheduling
- Availability Management
- Booking Management
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Class Scheduling
- Collaboration Tools
- Color Codes/Icons
- Customer Database
- Customizable Branding
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Drag & Drop
- Electronic Payments
- Email Invitations & Reminders
- Email Management
- Employee Management
- Event Calendar
- Event Management
- Event Scheduling
- Facility Scheduling
- Mobile Alerts
- Multi-Location
- Real Time Data
- Real Time Notifications
- Real Time Reporting
- Real-time Updates
- Reminders
- Reporting & Statistics
- Room Booking
- SMS Messaging
- Scheduling
- Task Management
- Task Scheduling
- Team Calendars
- Third Party Integrations
- Timesheet Management
- Website Integration
Display Advertising Software
- AB Testing
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Audience Targeting
- Behavior Analytics
- Calendar Management
- Campaign Analytics
- Campaign Management
- Client Management
- Collaboration Tools
- Commenting/Notes
- Cross Channel Attribution
- Customizable Branding
- Customizable Reports
- Customizable Templates
- Data Import/Export
- Data Visualization
- Deadline Management
- Display Ad Management
- Document Management
- Drag & Drop
- Dynamic Content
- Email Management
- File Management
- Heatmaps
- Monitoring
- Performance Metrics
- Personalization
- Prioritization
- Project Management
- Project Planning
- Project Time Tracking
- Projections
- Real Time Data
- Real Time Reporting
- Real-time Updates
- Reminders
- Reporting & Statistics
- Retargeting Ads
- Search/Filter
- Tagging
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Third Party Integrations
- Workflow Management
Employee Scheduling Software
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Approval Process Control
- Attendance Management
- Attendance Tracking
- Automated Scheduling
- Availability Management
- Calendar Management
- Clock In / Out
- Compliance Management
- Customizable Reports
- Data Import/Export
- Drag & Drop
- Employee Database
- Employee Management
- Employee Portal
- Employee Scheduling
- Employee Self Service
- Employee Time Tracking
- Forecasting
- GPS
- Leave Tracking
- Messaging
- Mobile Access
- Mobile Alerts
- Multi-Location
- Online Time Clock
- Overtime Calculation
- Payroll Management
- Real Time Data
- Real Time Notifications
- Real Time Reporting
- Real-time Updates
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Resource Management
- Schedule Distribution
- Self Service Portal
- Shift Swapping
- Sick Leave Tracking
- Task Scheduling
- Third Party Integrations
- Time Clock
- Time Off Requests
- Timesheet Management
- Vacation/Leave Tracking
Leave Management System Software
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Applicant Tracking
- Approval Process Control
- Attendance Management
- Attendance Tracking
- Automated Scheduling
- Calendar Management
- Clock In / Out
- Compliance Management
- Customizable Reports
- Data Import/Export
- Document Management
- Document Storage
- Employee Database
- Employee Management
- Employee Onboarding
- Employee Portal
- Employee Profiles
- Employee Scheduling
- Employee Self Service
- Employee Time Tracking
- FMLA Administration
- HR Management
- Leave Policy Management
- Leave Tracking
- Overtime Calculation
- Payroll Management
- Performance Management
- Project Time Tracking
- Real Time Data
- Real Time Notifications
- Real Time Reporting
- Real-time Updates
- Recruitment Management
- Reminders
- Reporting & Statistics
- Role-Based Permissions
- Self Service Portal
- Sick Leave Tracking
- Team Calendars
- Third Party Integrations
- Time Off Requests
- Timesheet Management
- Training Management
- Vacation/Leave Tracking
- Workflow Management
Professional Services Automation Software
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Approval Process Control
- Billable Items Tracking
- Billing & Invoicing
- CRM
- Calendar Management
- Client Portal
- Collaboration Tools
- Customizable Fields
- Customizable Reports
- Document Management
- Document Storage
- Drag & Drop
- Email Management
- Expense Tracking
- Forecasting
- Gantt/Timeline View
- Invoice Management
- Monitoring
- Multiple Projects
- Performance Metrics
- Portfolio Management
- Progress Tracking
- Project Management
- Project Planning
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Proposal Generation
- Quotes/Estimates
- Real Time Analytics
- Real Time Data
- Real Time Reporting
- Real-time Updates
- Reporting & Statistics
- Resource Allocation & Planning
- Resource Management
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Third Party Integrations
- Time & Expense Tracking
- Timesheet Management
- Workflow Management
Project Management Software
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Agile Methodologies
- Alerts/Notifications
- Billing & Invoicing
- Budget Management
- Calendar Management
- Client Portal
- Collaboration Tools
- Commenting/Notes
- Cost-to-Completion Tracking
- Customizable Templates
- Document Management
- Document Storage
- Drag & Drop
- File Sharing
- Gantt/Timeline View
- Idea Management
- Issue Management
- Kanban Board
- Milestone Tracking
- Multiple Projects
- Percent-Complete Tracking
- Portfolio Management
- Prioritization
- Progress Tracking
- Project Planning
- Project Planning/Scheduling
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Real-time Updates
- Reporting & Statistics
- Reporting/Project Tracking
- Resource Management
- Risk Management
- Status Tracking
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Testing/QA Management
- Third Party Integrations
- Time & Expense Tracking
- Traditional Methodologies
- Workflow Management
Project Planning Software
- @mentions
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Agile Methodologies
- Assignment Management
- Budget Management
- Calendar Management
- Charting
- Collaboration Tools
- Commenting/Notes
- Customizable Reports
- Customizable Templates
- Data Import/Export
- Deadline Management
- Document Management
- Document Storage
- Drag & Drop
- Due Date Tracking
- Email Management
- File Management
- Gantt/Timeline View
- Kanban Board
- Multiple Projects
- Planning Tools
- Prioritization
- Progress Tracking
- Project Management
- Project Planning
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Real Time Notifications
- Real-time Updates
- Reporting & Statistics
- Resource Management
- Tagging
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Template Management
- Third Party Integrations
- To-Do List
- Traditional Methodologies
- Visualization
- Workflow Management
Project Portfolio Management Software
- API
- Activity Dashboard
- Activity Tracking
- Assignment Management
- Budgeting/Forecasting
- Calendar Management
- Change Management
- Charting
- Collaboration Tools
- Commenting/Notes
- Customizable Fields
- Customizable Reports
- Dashboard
- Data Visualization
- Deadline Management
- Document Management
- Drag & Drop
- Gantt/Timeline View
- Milestone Tracking
- Monitoring
- Multiple Projects
- Planning Tools
- Portfolio Management
- Prioritization
- Progress Reports
- Progress Tracking
- Project Planning
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Real Time Data
- Real Time Reporting
- Real-time Updates
- Reporting & Statistics
- Reporting/Analytics
- Requirements Management
- Resource Allocation & Planning
- Resource Management
- Risk Management
- Status Tracking
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Third Party Integrations
- Time & Expense Tracking
- Timesheet Management
- Workflow Management
Project Tracking Software
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Assignment Management
- Calendar Management
- Collaboration Tools
- Commenting/Notes
- Cost-to-Completion Tracking
- Customizable Fields
- Customizable Reports
- Customizable Templates
- Deadline Management
- Document Management
- Document Storage
- Drag & Drop
- Email Management
- File Management
- Gantt/Timeline View
- Issue Tracking
- Kanban Board
- Milestone Tracking
- Multiple Projects
- Percent-Complete Tracking
- Prioritization
- Progress Reports
- Progress Tracking
- Project Planning
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Real Time Notifications
- Real-time Updates
- Reminders
- Reporting & Statistics
- Resource Management
- Role-Based Permissions
- Status Tracking
- Tagging
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Third Party Integrations
- Time & Expense Tracking
- Timesheet Management
- Workflow Management
Remote Work Software
- @mentions
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Assignment Management
- Calendar Management
- Chat/Messaging
- Collaboration Tools
- Commenting/Notes
- Communication Management
- Customizable Branding
- Customizable Templates
- Data Import/Export
- Document Management
- Document Storage
- Drag & Drop
- Electronic Signature
- Email Management
- Employee Activity Monitoring
- File Management
- File Transfer
- Live Chat
- Meeting Management
- Monitoring
- Prioritization
- Progress Tracking
- Project Time Tracking
- Projections
- Real Time Data
- Real Time Monitoring
- Real Time Notifications
- Real-time Updates
- Remote Access/Control
- Remote Support Software
- Reporting & Statistics
- SSL Security
- Single Sign On
- Softphone Software
- Tagging
- Task Management
- Task Progress Tracking
- Task Scheduling
- Third Party Integrations
- Time Zone Tracking
- Two-Way Audio & Video
- Video Chat
- Video Conferencing
- Workflow Management
Resource Management Software
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Approval Process Control
- Assignment Management
- Calendar Management
- Capacity Management
- Collaboration Tools
- Commenting/Notes
- Customizable Fields
- Customizable Reports
- Data Import/Export
- Document Management
- Drag & Drop
- Forecasting
- Gantt/Timeline View
- Integrations Management
- Multiple Projects
- Planning Tools
- Prioritization
- Progress Tracking
- Project Management
- Project Planning
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Real Time Data
- Real Time Notifications
- Real Time Reporting
- Real-time Updates
- Reporting & Statistics
- Reporting/Project Tracking
- Resource Allocation & Planning
- Resource Management
- Resource Request
- Resource Scheduling
- Search/Filter
- Skills Tracking
- Task Management
- Task Planning
- Task Progress Tracking
- Task Scheduling
- Third Party Integrations
- Time & Expense Tracking
- Timesheet Management
- Utilization Reporting
- Workflow Management
Scheduling Software
- API
- Access Controls/Permissions
- Activity Dashboard
- Activity Tracking
- Alerts/Notifications
- Appointment Management
- Appointment Scheduling
- Attendance Management
- Attendance Tracking
- Automated Scheduling
- Availability Indicator
- Availability Management
- Booking Management
- Calendar Management
- Calendar Sync
- Class Scheduling
- Credit Card Processing
- Customer Database
- Customer History
- Customizable Branding
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Drag & Drop
- Electronic Payments
- Email Management
- Employee Management
- Employee Scheduling
- Event Scheduling
- Facility Scheduling
- Group Scheduling
- Mobile Access
- Mobile Alerts
- Multi-Location
- Online Booking
- Real Time Data
- Real Time Notifications
- Real Time Reporting
- Real-time Scheduling
- Real-time Updates
- Reminders
- Reporting & Statistics
- Resource Scheduling
- Room Booking
- SMS Messaging
- Self Service Portal
- Task Scheduling
- Third Party Integrations
- Timesheet Management
Workforce Management Software
- API
- Activity Dashboard
- Activity Tracking
- Approval Process Control
- Attendance Management
- Attendance Tracking
- Automated Scheduling
- Budgeting/Forecasting
- Calendar Management
- Clock In / Out
- Compliance Management
- Compliance Tracking
- Contractor Management
- Customizable Reports
- Data Import/Export
- Document Storage
- Drag & Drop
- Employee Database
- Employee Management
- Employee Onboarding
- Employee Scheduling
- Employee Self Service
- Employee Time Tracking
- Labor Forecasting
- Leave Tracking
- Monitoring
- Online Time Clock
- Payroll Management
- Performance Management
- Performance Metrics
- Real Time Data
- Real Time Notifications
- Real Time Reporting
- Real-time Updates
- Recruitment Management
- Reminders
- Reporting & Statistics
- Reporting/Analytics
- Self Service Portal
- Shift Swapping
- Sick Leave Tracking
- Skills Tracking
- Third Party Integrations
- Time & Attendance
- Time Off Management
- Time Off Requests
- Timesheet Management
- Vacation/Leave Tracking
- Variable Workforce
- Workflow Management
Resource Guru Alternatives
More Resource Guru alternatives
Resource Guru Reviews
Read all reviewsOverall rating
Average score
Myroslav P.
-
Overall Rating5 /5
-
Ease of Use5 /5
-
Features & Functionality4 /5
-
Customer Support5 /5
-
Value for Money5 /5
-
Likelihood to Recommend
- Reviewer Source
- Reviewed on 2020/02/03
"Simple and very easy to use resource scheduling\tracking app."
Comments: Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.
Pros:
- Ease of use
- Very pleasant UI
- Flexibility
Cons:
- Lack of features. The application does the simple scheduling\tracking perfectly though.
- Copy\paste of resource tasks was not available at the time
- Reviewer Source
- Reviewed on 2020/02/03
Bill O.
-
Overall Rating5 /5
-
Ease of Use5 /5
-
Features & Functionality3 /5
-
Customer Support5 /5
-
Value for Money5 /5
-
Likelihood to Recommend
- Reviewer Source
- Reviewed on 2021/04/26
"Simple and to the point - Resource Gu does the one thing we need most, and it does it extremely well"
Comments: It has been a significant enhancement o our workflow. Our prior use of our CRM system to do what Resource Guru does was costing us at least a full day per week. Now we get it all done in an hour our tow.
Pros: Simplicity and focus. Resource Guru solves one problem, a problem that is key to our business - which is project resource assignment and scheduling. It does it quickly, and easily. Our prior tool required us to understand a complex CRM system with multiple interrelated functions. Resource Guru gives us the availability, assignment and schedule tools we need to deliver our projects without needless overhead.
Cons: I would like more user defined fields when we assign a resource to a project. We assign a project sales phase type to each project, and we assign an individual billing rate to each resource, which can be different for each day of the project. We currently do that using a strict taxonomy in the "Notes" field and them use an Excel macro to parse that information out for sales and revue forecasting. While this doe take a bit of management and programming magic - it is still orders fo magnitude less complicated that it was previously when we managed this data in our CRM system. Having those filed would just make our lives all that much simpler.
- Reviewer Source
- Reviewed on 2021/04/26
Verified Reviewer
-
Overall Rating1 /5
-
Ease of Use1 /5
-
Features & Functionality1 /5
-
Customer SupportUnrated
-
Value for Money1 /5
-
Likelihood to Recommend
- Reviewer Source
- Source: GetApp
- Reviewed on 2019/07/08
"Glorified spreadsheet"
Comments: Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.
Pros: Nothing at all. It has no redeeming qualities.
Cons: Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go. Not worth the hassle even if free.
- Reviewer Source
- Source: GetApp
- Reviewed on 2019/07/08
Russ U.
-
Overall Rating5 /5
-
Ease of Use5 /5
-
Features & Functionality5 /5
-
Customer Support5 /5
-
Value for Money5 /5
-
Likelihood to Recommend
- Reviewer Source
- Reviewed on 2021/03/01
"Awesome Tool for Resource Management"
Comments: We moved from a home-grown Excel sheet to Resource Guru and it has made a HUGE improvement in employee satisfaction, clarity of assignments, and projecting resource constraints and availability.
Pros: Easy to use! Straight-forward user interface.
Cons: I would love to see an easy way to see date/time of when an entry was placed on the schedule and who placed it there. It would be nice to have an "audit" trail of what changed, when, and by whom.
Vendor Response
by Resource Guru on 2021/03/03
Hi Russ
Thanks for sharing your feedback :) We don't currently support a timesheets feature, but this is firmly on our roadmap for the future.
In the meantime you might be able to create your own DIY activity log by sending changes in your account to a spreadsheet using Zapier. You can read about using the Zapier integration here https://help.resourceguruapp.com/en/articles/2942116-using-the-resource-guru-zapier-app
I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help!
Thanks,
Michelle
- Reviewer Source
- Reviewed on 2021/03/01
Pj S.
-
Overall Rating4 /5
-
Ease of Use5 /5
-
Features & Functionality4 /5
-
Customer SupportUnrated
-
Value for Money4 /5
-
Likelihood to Recommend
- Reviewer Source
- Reviewed on 2021/01/25
"Clean, easy to use software with lots of room for growth"
Comments: Overall, Resource Guru has been a welcome addition to our operational process. I have thoroughly enjoyed using the software so far and it has certainly made things easier on myself and my team. Although I have a long list of things I think the software can improve on, I hope to work with the development team to open a dialogue on these additions. I know that our application for the software may be unique, but I'm sure the developments will be appreciated by others as well.
Pros: Resource Guru is a very clean-looking software that provides an ease of use unlike I've seen in other products. No training was required to bring my team online with the software, much of it is intuitive. I appreciate the professional look and feel as well as the simplistic interface. Filtering is something that is crucial to our business, and while I love the functionality of it there is definitely room for improvement. Through implementing small workarounds we were able to bring this software online for a team of over 100 field service engineers with very short turnaround (less than three weeks of overlap between the old software and Resource Guru).
Cons: While Resource Guru provides a clean and simple software, at times I find it too simple. There are some features that are built in some places but not others. For example I have the option of custom tags for filtering Resources. I can build out a filter for region, city, desired schedule, skillets, or even favorite food if I want to. However, none of this applies to Projects. I would love to be able to filter projects by region, city, state, or custom tags like skillset and software required. It seems to me that the exact same functionality could be copied and pasted over to Projects. There are other minor tweaks to be made, like exiting a window. Sometimes I am met with an "are you sure you want to exit" window because I'm currently editing something, but more often than not I am allowed to simply click outside the window or hit escape and all of the editing in progress is lost. Furthermore, it would be nice to be able to input repeating holidays or events. For example, New Year's Day is always on January 1st. Why do I have to scroll forward and manually input this holiday every year? It would be great to just set it and forget it. Another addition I would love to see is the ability to mark jobs/projects as tentative or unconfirmed. This could be in the form of a checkbox that adds a gradient to the job so it looks different than the rest. Something simple to differentiate it from confirmed projects is all I'm looking for.
- Reviewer Source
- Reviewed on 2021/01/25
