shopVOX Reviews

Excellent app for CRM, and Production Workflow

Comments: Too many to list.

Pros:

We are a small business manufacturing and installing signs in Berkshire. ShopVOX is exactly what we need for our business. ShopVOX allows us to log and track all our customer interactions, manage their accounts and manage our internal workflows to ensure signage is manufactured and delivered on time and on spec. Our busy team are able to quickly and easily log sales leads, create and revise quotes, convert approved quotes to sales orders, create production workflows and raise sales invoices. Invoices can be exported from ShopVOX into our accounts at the click of a button. The team at ShopVOX are very helpful and the most impressive and valuable asset this company has is their ability to listen to customers and upgrade their software quickly to suit customers ever-changing needs. There have been numerous occasions when we have suggested a improvement and we've seen it go live within weeks. Keep up the good work ShopVOX!

Cons:

Nothing at present, and whatever we don't like about the software is usually changed within weeks when we put a reasonable case to ShopVOX.

ShopVox Express Experience So Far

Comments: The customer support is by far the best feature. [sensitive content hidden] is the best.

Pros:

Proofing, Email Template, QB Integration.

Cons:

It has a large learning curve, Express is very limited.

ShopVox is a good solution that still needs a lot of work

Comments: Overall, we like ShopVox because it allows us an easy way to put together a Sales Order and Invoice. But we do not like it for any pricing, margins, or any of the other "features" they offer. It feels like it was built by a programmer who has never learned any UI/UX. And I suspect that is exactly what happened.

Pros:

I love how easy it is to start a new order and enter all the order information. ShopVox makes it very easy to create a new job, fill in what is being ordered, and it allows us to send the quote/sales order/invoice directly to the client through ShopVox. That is great, and we are very happy with that!

Cons:

We are not happy with the backend of ShopVox. It is extremely difficult to figure out how to price items correctly. The backend system is not user-friendly at all. I highly recommend they hire some quality UI/UX designers to do a complete overhaul because it is very painful to use as it. We have been using ShopVox for almost two years, and we still haven't been able to get our pricing entered correctly, or have the correct options for different products. The system also is built on certain assumptions that we're definitely going to do it the one specific way that they imagined every sign shop should operate. But we don't do it that way, so many of the options/features/settings don't work for us. As a result, we use ShopVox to create our invoices, but we enter all of the information in manually - everything including the product name, fabrication instructions, and pricing. ShopVox serves us well as far as having a place to build an invoice and bill the customer. But it does not make it easy to enter our product information in or figure out the pricing. The backend is WAY too confusing and would require a full-time employee to be immersed in the system for a very long time in order to get it up and running the way the ShopVox team envisions. We even hired someone who does ShopVox backend work exclusively to help us get the backend up and running, and he said it would take him many months to get it done - and he already knows what to do! This is ridiculous.

Excellent Software

Comments: We did our own set up; it was complex and lengthy - if I had it to do over again, we would definitely commit to having their experts do the set up. The learning curve was longer that it needed to be. We are thrilled with the quality of the product and the excellent customer support ongoing. I personally HATE chat support but they are so good I use it whenever needed.

Pros:

We have been using SV for almost 4 years, and we are delighted with the software, which replaced an outdated product that had become almost useless. Set up was complex - I recommend you use their services unless you have staff knowledgeble about both your operations and software installation available to dedicate exclusively to set up. It's worth it! Easy to track progess of sign build outs, printing projects, and installation; good invoicing with payment options, seamless integration with Quickbooks Online.

Cons:

I wish that all lists could be modified by admin users (specifically purchase order status codes). Second wish is that all fields in transaction lists could be sorted.

Signage CRM system second to none

Comments: ShopVOX takes over the day to day administration of running the company, from managing sales leads, quotes, sales orders, projects, invoicing, automatically sending statements, product pricing with profit margins, materials, artwork approval, email sync, email templates, online support, monitor the team in real time, ability for customers to have their own login portal to view jobs, invoicing, artwork & order online... the list goes on! I've used a number of CRM systems and trained people on CRM systems for previous roles in the past and always the blown away with how good Shopvox works. 100% recommend to anyone, its a no brainier!

Pros:

The ease of use. They have thought of everything you need and put it in a simple interface that's user friendly and easy to follow, its a powerful bit of kit they simplifies running a team of people / company.

Cons:

There is not much not to like to be honest, I guess initially its a lot to get your head wrapped around, i.e setting up materials and products, but I think they have an on boarding option for this. But after that its plain sailing.

Started out ok

Comments: Was decent at first then we started to experience the bugs that everyone talks about in the group. Just wasn't happy overall for the money im paying

Pros:

integrated with my payment processor & my vendors

Cons:

lots of bugs, shopvox branding on emails, quotes, etc even though i pay $99 a month for the service, Not even sure if you can remove the branding. Lots of repetitive clicks, finish a sales order, then have to close it out, click for invoice, click to post to account, who has time for all that.

Best Sign Shop Tool in the market so far...

Comments: Great experience, it has being a game changer for us in our work flow, when I heard other companies struggling with the same issues we use to struggle I can't hold myself, I have to tell them, you have to give them a shot.

Pros:

That it has being upgrading and getting things easier and better every time. It never stops improving and the support team is super helpful all the time.

Cons:

That their developing even though it has being quick, the need of specific companies hasn't being fully develop.

Modulex Ontario

Comments: Shopvox has been very easy to learn and navigate. There have been some issues making changes, and creating specific reports, but overall, a great platform. There have been some bugs with reports and BI but for day to day quotes, order processing, invoicing and reporting, it has been great.

Pros:

Cross referencing data through searches, and related tabs, along with reports and lists. Ability to expand uses for production, web ordering, inventory, time management/tracking for production and more.

Cons:

Limited CRM (Sales) platform with less reporting for this area of business. Custom reports can be complicated and convoluted. Setting up and using the 'Job and Production' segment can be time consuming and can become more time consuming than value for the data entry.

Best Decision This Year

Comments: Like any new software we had to learn how to use the software, but it was not hard and the online courses saved the day. We have had a couple phone meetings those have helped tramindusly. We absolutely love ShopVox and are happy to be here.

Pros:

The ability to customize your workflow schedule, pay charts, and the organization of customers and accounts.

Cons:

The amoratizing of products on a line item.

Shopvox! A Great Help!

Pros:

Shopvox helps our management and production team with the daily tasks of running a screen printing/embroidery shop - they give all the tools necessary to schedule, quote, manage orders and even take care of the proofing! It is great

Cons:

I do not have any major cons for ShopVOX - it all feels well made and just a solid software to use!

Very powerful for managers for traceability on what the business is actually doing.

Comments: Multipurpose software, which is great for sales and marketing and manufacturing. Quoting could use a little work.

Pros:

Understanding what is coming into the business and what is outgoing.

Cons:

Quoting seems to be a multiplier only. eg. if I am printing business cards quantity 10 is only multiplied by 1, where there could be a price break in reality.

Customer Support and Assistance

Comments: Multiple users are using Shopvox daily and with no issues. If someone does have an issue I'm able to get answers quickly with minimal downtime.

Pros:

I've used several MRP/ERP softwares. Shopvox is easy and simple but very powerful. Their Customer Support and Assistance is great and very quick to reply.

Cons:

The Shop Scheduler and Shop Calendar. But according to Support this function will be improved and resolved in the new update.

ShopVox for Signage Industry

Comments: Overall, my experience with ShopVox was good to use for the signage industry for order management, business management, inventory, and PO management. It requires minimum training to understand and is easily understandable. Price is moderate and can be used in various domain.

Pros:

I found ShopVox user-friendly, easy to use, and simple to understand.

Cons:

Limited reporting and visualization feature as compared to other Software

shopVox is an excellent product which has had a big impact on how we run our business.

Pros:

shopVox is a powerful, complete business management system. It really gives small business owners like me all the advantages of the management systems big businesses have access to. The comprehensiveness of the system is remarkable. I think the organisation it imposes on a business would assist any small business improve its efficiency and productivity. The business intelligence dashboards are excellent and give a daily snapshot of where the business is. ShopVox gives us control over our processes and communication; this has been a real benefit in the day to day running of our business and has noticeably reduced stress. In fact we are now able to handle more work with less people and know where everything is and at what stage of production. This is something we struggled to do without ShopVox. We have gone to an almost paperless workplace thanks to the facility of being able to display the job board both in the office and in the factory. No more missing pieces of paper! It has been a surprise to us how much we like being in the cloud! I am able to go home and have dinner with the family and log into the system from home if I need to catch up on any matter. Support via Chat is good. shopVox is improving the program regularly and systematically so it is getting better all the time.

Cons:

Along with comprehensiveness of the program comes a steep learning curve. Unfortunately, the training material is not up to the standard it should be. In my opinion the current training material needs to be re written by a professional training-manual writer. And while videos are good at giving a snapshot of a process they are limited as a training tool as they are unsearchable. There is no readily accessible Definitions Table of the terms used (that I know of). This is particularly important for users in other countries like I am as the meaning of some everyday terms in the USA can have a different meaning in other places. Because of the poor training material some users may be put off by the necessary steep learning curve which would be a shame given the power of shopVox.

Overall a great product with the exception of Management Reporting which leaves much to be desired.

Pros:

* Relatively easy to setup and configure * Powerful pricing and product development engine * Quoting is straight forward and easy and consistent providing you have set up pricing/products properly * Good customer support (would be excellent if it were 24/7 instead of 8/5). That being said, when I was having issues configuring the pricing module, my incident was rapidly escalated to the point where the owner (and I suspect chief software engineer) of shopVox called me personally and resolved my issue.

Cons:

* shopVox provides 55 reports at the time of this writing, all of which are marginally useful on their own as there is no data aggregation * shopVox reporting fails to provide a holistic view of an organization's Key Performance Indicators in a single Dashboard. The Business Intelligence screen is useful for the data it provides but it is not a true Dashboard. * On the plus side, all of the data necessary to provide holistic reporting resides within and is easily extracted from shopVox via Excel downloads. Once the data has been downloaded you have to manually aggregate it to provide useful Management Reporting which is very time consuming and error prone. * In order to resolve the shopVox reporting issues I resorted to writing my own Information Management and Reporting System (IMRS) which runs against the downloaded shopVox data mentioned above. The next evolution will be to replace the manual Excel data download process by incorporating shopVox API calls and running our IMRS directly against the shopVox data. That will be an entirely other review:)

1st 6 Months using ShopVox

Comments: Despite what might seem like strong Cons mentioned it's still a very powerful software and we would not go back to how we worked previously, we are a team of 8 and everybody agrees using ShopVox is better and we were very organised previously so that does say a lot, despite the Cons and getting over the initial frustration of learning the software (and then training the staff) it is worth while and you will get out what you put in and I do recommend switching to it sooner rather than later and build it as your business grows.

Pros:

We have gone completely paperless which has freed up a lot of space, saved money and time. It's quicker to process jobs from quote to invoice and keeps all the information together in 1 easy to access place. Everything is live and the App (new and updated) is great for on the go catch ups and getting deliveries signed for and recorded.

Cons:

There is a steep learning curve to setting up products and you will have to spend time figuring out the best way to do this that suits your products and your business and the way you price jobs. We are quite in-depth with our pricing etc and setting up products was quite difficult and eventually had to rebuild all our products as we learned more about the functions to make them more accurate and streamlined. My biggest con is how much you have to figure out for yourself, your ShopVox rep will give you a few live training sessions and the chat function is good but if you want to push hard and get 80-90% set up in the quickest time frame then it can get frustrating getting answers via the chat that help and often until you get those answers you can't move forward much.

ShopVOX is an excellent tool for quoting, ordering, and production management.

Comments: ShopVOX offers a tool to consistently provide quotes, orders, and invoices that are the same regardless of which staff member creates them. The system provides visual monitoring and management of multiple jobs that can be viewed by everyone involved. The company has an excellent support team that provides help and solves issues quickly and efficiently.

Pros:

I like ShopVOX's ability to produce consistent and accurate quotes and then convert them to orders that are presented in a professional manner without recreating documents and forms each time they are needed. Further, it is great that upon the acceptance of a Quote, the conversion to an order, with proofing tools and production management tools is straight-forward and powerful. ShopVOX enables direct and relevant communications between team members.

Cons:

If possible, it would be great to be able to quickly update pricing for materials and outsourced products when the vendor's increase their prices.

This software has dramatically increased our profitability

Comments: Efficiency in production and sales has drastically improved, nothing gets missed when invoicing,

Pros:

-how to videos and webinars are extremely helpfull -customer service is bar none -able to suggest new features (they actually implement suggestions!!) - Import customer lists -import catalogs from vendors -able to easily track costs of material and labor -you can have the shopvox team customize forms that suit your needs -total shop awareness of all outstanding jobs -job board automatically updates -easially track any jobs progress -our company has SEVERAL different processes (embroidery, sublimation,screen printing, digital print, sign making, UV printing, thermal printing, laser engraving) and shopvox is flexible enough to make a streamlined workflow for all of these very different processes. -

Cons:

-it can be very intimidating to start with all the different options -can be expensive if you have a very large team that needs access to the program -

Excellent software for a sign shop, helps control workflow and improve throughput

Comments: Improved workflow and throughput, reducing delays and delivery times, helping staff to plan their work, getting a more professional attitude towards the business, better customer service

Pros:

Controls the process from quoting to invoicing. After setup for example the quoting process is very easy but also very powerful. We have improved throughput in our sign shop and reduced delays, thus improving customer service by a lot. Customer service is excellent, quick and friendly response time for any question at any time. Great tutorials, instructions etc. Easy overview of daily work tasks, no more thinking of what to do next. The staff appreciates the more organized way of doing daily business and if a person is off you can easily take up the work they have going. Would recommend this software for any sign shop that has 2 or more employees.

Cons:

Setup demands time and effort to work efficiently but that's the case with all systems. Does not work well in Microsoft Edge but other browsers seem fine. Would like the possibility to search by name or text in the app instead of only sales order/invoice number.

Excellent sales, administration and project management 'sign shop' software

Comments: Excellent administration tool for the sign shop.

Pros:

Unlimited opportunities for growth. The best feature is keeps track of every step of the process for making the sign. As the sign industry is so diversified with so many types of signs, ShopVox has the ability to perform. It does it well. No interruptions. When need support, ShopVox is excellent to work with. Their Chat group is available anytime. It provides all our needs with Quoting, Designing, Manufacturing, Servicing, and Customer service.

Cons:

With any new software, setting it up is a challenge. This is like setting up a database management program. It's a different thought process when we setup our products and services.

Takes your business to the next level

Comments: I don't know how I could run this business without shopVox or something like it. Going from hand written work orders to this was a tremendous leap forward. Everyone at shopVOX will do what every it takes to get you started. And support is always fast and very knowledgeable.

Pros:

It allows me to track every aspect of the business. It is so easy to look up anything on existing customers. Invoices, orders, status etc. Having everyone here on the same system makes it effortless to be in tune with what is going on.

Cons:

The only problem I have with the software is I don't use it to it's fullest capabilities. Not being a real computer genius and not having the right person on staff to do it for me, everything is not set up to take advantage of the system. Like any software platform the information coming out is only as good as what you put into it. I have not be able to do put everything in to make this even better. One day I hope to change that.

All Inclusive Program That Takes Expertise to Use

Comments: The program works well for us most of the time. When we run into snags Shopvox's support is always available at almost any time.

Pros:

You can load all of your products and materials into the program. Once you get everything setup it is easy to do your quotes and invoices in a timely manner.

Cons:

We have not been able to get the e-mail portion of the program to work for us, because we do not have an outlook or gmail account. It works best with those email accounts. We thought we would get a program that would tell us what to charge. With Shopvox it is possible to include all of your costs, but you still need to come up with your own final price for a product that will make you a profit. I am finding that there is no magic wand that tells you how to be profitable.

shopVOX Review

Comments: Previously we had no idea what we were doing and had no way to manage our processes, deadlines and billing. Goods were delivered without invoices, jobs was left behind due to volume and processes were missed - processes like quality control and final testing. This mainly was mainly because we had no idea what was done when and what the job queue looked like. ShopVOX's job board is a very important part of our management tools.

Pros:

Simplified workflow control. The fact that all the process are intergraded gives me complete control to manage deadlines and possible bottlenecks in the manufacturing stages. I am able to manage my customer's expectations on the rush jobs and expedited work.

Cons:

I'm not to be able to change the currency symbol due to international operations. This is a constant challenge. Some development in smaller areas is needed.

Sales Assistant Review

Comments: ShopVOX has made it possible for me to increase my productivity and value to our company, and made our clients have a more positive experience to start their project.

Pros:

It is quick and easy, user friendly and straightforward to put into practice.

Cons:

Some more ability to make notes and instructions about certain projects that are easy for production and fabrication to see immediately in the job assigned to them would be fantastic.

ShopVox - great value!

Comments: We used to use multiple systems and had many errors from repeated data entry errors. ShopVox gave us a single source to keep up with each job from sales lead to final invoicing and archiving.

Pros:

ShopVox takes you from initial lead, through manufacturing, scheduling and final invoices. There are too many features to list, but most everything can be customized to fit you specific business. There are many resources for questions and 'human' support is responsive. There is a constant desire to improve the software, so there is a good chance your request for a specific feature will be implemented.

Cons:

There is a learning curve if you want to get the full benefit of the software.