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File Sharing Software
Use file sharing software to access your files from anywhere on any device. Securely share data across your company and with external partners.
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Bitrix24 is #1 free team file sharing for unlimited users. From 5GB to unlimited (yes, unlimited) storage.
Learn more about Bitrix24
Bitrix24 is a free file sharing and document management platform used by 15 million companies. You can also deploy Bitrix24 on premise, install it on your own server and alter source code, if necessary. Regardless if you choose free or paid editions, cloud or self hosted, you get the same set of features — desktop apps for PC and Mac, mobile apps for iOS and Android, online and offline editing, document management with flexible access rights and more.
Learn more about Bitrix24
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place.
Google Drive is a cloud-based storage platform that allows users and teams to store, access, and share files in one secure place. Flexible storage options with data loss prevention features are available. Using Google AI, this solution can identify important files, even before a user starts a search. Google Drive can recognize content, collaborators, and other file elements that may be relevant to each user. Additionally, teams can organize files in dedicated shared drives for easy and secure access.
Learn more about Google Drive
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Conversations & collaboration in one place
Work more efficiently with internal and external stakeholders in topic-based channels designed to drive transparency and alignment. Support asynch communication with nuance through clips which are 5 minute audio or video messages, and get your team together quickly in a spontaneous connection and collaboration instance with Huddles. Additionally, teams and individuals can use Slack Canvas, a persistent surface across all conversations where notes, links, images and videos can be curated and accessed.
Learn more about Slack
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Trello is a project management software that helps teams organize and manage their tasks and projects from anywhere.
Trello is a project management software that helps teams capture, organize, and tackle their to-dos from anywhere. Its intuitive boards, lists, and cards provide a visual layout to track task progress. The Inbox feature captures details from emails and messages, turning them into organized to-dos. Trello's Planner integration syncs with calendars to boost productivity.
Trello's automation through Butler allows teams to automate workflows. It offers integrations and Power-Ups to connect tools and streamline workflows. Templates from industry leaders provide a blueprint for success.
Trello's flexibility suits various teams, from marketing to engineering. Its interface and collaborative features keep remote teams connected and motivated. With Trello, teams can organize projects, track deadlines, and align teammates, empowering them to achieve more together.
Learn more about Trello
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Share folders and invite both co-workers and specific users outside your company with easy to use file permissions. Start a free trial!
Share folders and invite both co-workers and specific users outside your company with easy to use file permissions. Dropbox Business is a digital workplace trusted by over 300,000 business teams worldwide and over 50% of the Fortune 500 for its industry leading file sync, collaboration, and extensive administration and security features that scale as teams grow.
Learn more about Dropbox Business
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location.
Google Workspace provides flexible storage options so you will always have enough space for your files. Store any and every file. Access files any time, anywhere from your desktop and mobile devices. Use shared drives to store your team’s work in secure, easy-to-manage shared spaces. Any files added to shared drives are owned collectively by the team, so everyone stays up to date.
Learn more about Google Workspace
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
An integrated suite of applications include email, calendar and address book that are accessed via the Internet 24/7.
Microsoft 365 - formerly known as Office 365 - is more than just Word, Excel, PowerPoint, and Outlook. It provides powerful services like business-class email, online storage, and teamwork solutions that you can access from anywhere. Bring teams and resources together with solutions like Microsoft Teams and Skype for Business that make working together more productive and enjoyable regardless of where participants are located.
Learn more about Microsoft 365
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Asana organizes and manages work across teams at scale.
Asana is a product management tool that helps teams orchestrate their work, from daily tasks to strategic initiatives. With Asana, you can connect all your work in one place and bring teams together, anywhere. From lists to boards, to calendars and gantt charts, organize work your way. Join more than 135,000 paying organizations and millions of teams across 190 countries who use Asana to get more done. Get started in minutes to try Asana.
Learn more about Asana
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collabo
Microsoft OneDrive is a web-based digital asset management solution that allows businesses of all sizes to efficiently manage, collaborate, and share files. Administrators can set up a private or public site for authorized users, who can then create online folders to store their documents. Businesses can share sensitive data without revealing proprietary information by allowing only authorized people to access the folder. Users can also access and edit documents within the same collaborative environment to increase efficiency. The Microsoft 365 interactive scanning app lets users scan and convert paper to searchable PDFs directly from their device.
Learn more about OneDrive
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Easily share files with both internal teams and external partners, while securing sensitive content and protecting IP.
Easily share files with both internal teams and external partners, while securing sensitive content and protecting IP. Watermark confidential files or set granular permissions so only the right people can view, download, or edit content.
Learn more about Box
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
On monday.com is a platform where teams share files and communicate in context on everything from simple tasks to complex portfolios.
monday.com Work OS is a collaborative platform that allows teams to share and discuss files in the context of their projects. Because monday.com integrates with G-Suite, Microsoft, and Adobe Creative Cloud, you can easily keep track of all of your team's work in one centralized location. Then set up customized automations to alert team members when changes are made to streamline your feedback process. The smart way to manage a team, monday.com is your answer to effortless efficiency.
Learn more about monday.com
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard
Content management solution that helps businesses with desktop sharing and viewing, text annotations, instant messaging, and whiteboard editing.
Learn more about Microsoft SharePoint
Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Smartsheet is an online work execution platform empowering organizations of all sizes to plan, manage, automate, and report on work.
Smartsheet is a cloud-based project and work management platform that enables teams to manage projects, automate workflows, and build custom solutions. It offers features for seamless collaboration, real-time visibility, and automation. Key features include intuitive project management tools like Gantt charts and Kanban boards, powerful workflow automation without coding, and integrations with other third-party apps. Smartsheet provides advanced reporting and dashboards for real-time insights, security controls, and AI-powered productivity enhancements. Its flexibility and scalability make it suitable for various industries, helping organizations streamline workflows, improve collaboration, and drive business impact.
Learn more about Smartsheet
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
File transfer solution with elegant backgrounds and customizable emails that can store 100GB and transfer 20GB of data.
WeTransfer is a file transfer software that enables users to send large files and photos up to 2GB for free. The software facilitates simple file sharing to transfer documents, presentations, designs, videos, and other files between devices and with collaborators through email or link sharing. Users can upgrade to a paid subscription for extra features such as custom branding, password protection, and increased storage.
Learn more about WeTransfer
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Wrike is an enterprise project management software with prebuilt templates, time tracking, Gantt charts, Kanban boards, and more.
Wrike is an award-winning project management software trusted by 20,000+ companies worldwide. Create a streamlined digital workplace using custom request forms, Kanban boards, Gantt charts, time tracking, real-time updates, version control, and performance reports, all in one place. Integrate Wrike with 400+ applications including Google Drive, Dropbox, and Microsoft OneDrive to automate your everyday processes. Customize workflows and reduce the need for emails, meetings, and more.
Learn more about Wrike
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Procore construction management software handles construction projects, resources, people, and financials from planning to closeout.
Procore construction software manages construction projects, resources and financials from planning to closeout. The platform connects every project contributor to solutions built specifically for the industry for the owner, the general contractor and the specialty contractor. The ability to communicate across teams makes it easier to work together by establishing a single source of truth. This is how Procore gives teams easy access to everything they need to know to get the job done.
Learn more about Procore
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Built-in file-sharing solution that's available on all Apple devices. All files, photos, notes, and messages are stored in one place.
Built-in file-sharing solution that's available on all Apple devices. All files, photos, notes, and messages are stored in one place. Access all files across multiple devices using iCloud Drive and secure data with automatic back-ups.
Learn more about iCloud
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
iLovePDF is a cloud-based PDF editor that helps businesses manage files via merging, splitting, compressing, and converting PDFs.
iLovePDF is a cloud-based PDF editor that helps businesses manage files via merging, splitting, compressing, converting, and securing PDFs. The platform provides a user-friendly interface that ensures easy navigation for all users. It integrates with various application such as Google Drive and Dropbox to facilitate cloud access and collaboration. iLovePDF also offers a mobile and desktop application that enables on-the-go and offline PDF editing. Key features include team management, watermarks, and increased file size limits, enhancing productivity and workflow.
Learn more about iLovePDF
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
The #1 online collaborative whiteboard platform where teams get work done.
Miro is #1 collaborative whiteboard platform for teams of any size. Say goodbye to endless email chains with weighty attachments. Store, upload and share media files: documents, images, photos, and videos. Map all the visual information on one board!
Learn more about Miro
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Workplace connects everyone in an organization using familiar Facebook features like chat, video calling, posts and groups.
Workplace connects everyone in an organization using familiar Facebook features like Chat, video calling, posts and Groups. It integrates with the business tools you already use and provides a simple, secure and more productive way for people to share knowledge, work together and build connected communities.
Learn more about Workplace from Meta
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Protects all your devices, Cloud Applications Data including Office 365, Google Workspace. Also includes S3 Compatible Object Storage
IDrive protects all your PCs, Macs, mobile devices, Servers, your Cloud Applications Data (SAAS) including Office 365, Google Workspace and more, and provides the best in class S3 compatible Object Storage with IDrive e2.
IDrive offers many different plans for cloud backup for your devices:
-IDrive Personal
-IDrive Team
-IDrive Small Business
-IDrive Enterprise
- IDrive360 EndPoint
IDrive provides Cloud Applications data (SAAS) Backup:
- Microsoft Office 365 Backup
- Google Workspace Backup
- Dropbox and Box Backup
IDrive also provides best-in-class S3 Compatible Object Storage
Learn more about IDrive
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Trusted by 6000+ organizations, OnBoard offers agenda building-collaboration, assessments, secure messaging, voting, analytics, & more.
NOW AVAILABLE: AI integrated Automated Minutes and Intelligent Assistant.
OnBoard is an industry-leading board management software that simplifies and secures board meetings, enhancing governance and director engagement.
<p>OnBoard consistently ranks higher than its peers as per G2 Crowd's quarterly reports for Board Management category. OnBoard’s intuitive design and robust security measures make it the preferred choice for effective and efficient board management.
<p>Trusted by over 6000+ organizations worldwide, OnBoard offers features like agenda building and collaboration, shared annotation, board assessments, secure messaging, voting & approvals, D&O questionnaires, meeting analytics, minutes builder, skills tracking, and video conferencing integration.</p></p>
Learn more about OnBoard
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Revver helps you organize and automate all of your document-dependent work, putting your documents to work for you.
Revver is an intelligent document management system designed to put your documents to work for you. Revver helps you easily digitize, organize, find, and secure your documents while also giving you the tools to effectively collaborate on document work and automate document-centric tasks. Revver’s award-winning platform transforms document-dependent work, allowing you to manage your document processes on autopilot and focus on what matters most to your organization.
Learn more about Revver
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
Revolutionize internal communications by bringing together all employees inside a private and secure enterprise social network.
Revolutionize internal communications by bringing together all employees inside a private and secure enterprise social network. Connect with people across your organization to make better decisions, faster. Allows all employees to know whats happening day to day as well as build on the work of others. Employees will be able to create groups relevant to work and other interests, along with keeping documents or photos in context while still discussing things online.
Learn more about Microsoft Viva Engage
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
dotloop is a real estate software aiding professionals in closing deals with eSignature, document sharing, and compliance automation.
dotloop is a real estate transaction management software that streamlines the home buying and selling process. It offers a digital workspace for agents, brokers, and clients to collaborate seamlessly. Key features include document editing, file sharing, digital signing, and customizable templates. The platform also offers a mobile app that supports on-the-go management, document scanning, and task oversight. dotloop automates workflows, provides real-time activity logs, and enables digital paperwork submission to ensure compliance. Additionally, the platform allows brokers to sync data with CRM, accounting, and marketing tools.
Learn more about dotloop
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Features
- User Management
- Document Storage
- Access Controls/Permissions
- Real Time Synchronization
- Version Control
- Mobile Access
- Content Management
- Encryption
- Alerts/Notifications
- Drag & Drop
- Search/Filter
File Sharing Software Buyers Guide
Table of Contents
What is file sharing software?
File sharing software is a tool designed to store and distribute digital files across an organizational network or over the internet. These tools help users can stay in touch with other stakeholders by exchanging relevant data and files.
The benefits of file sharing software
- Reduced costs: File sharing software eliminates the need to use physical files/forms and hardware (such as flash drives) to retain and share information, thus reducing overhead expenses associated with maintaining the infrastructure required to store and distribute hard copies.
- Increased data integrity: File sharing software provides security for sensitive data, making data less prone to manipulation and corruption. Users can set permissions on the files they share; Recipients can download, view, share, or edit files only if allowed by the established permission settings.
- Collaboration: File sharing software enables fast collaboration as files can be shared with just a few clicks.
- Real-time visibility: Keeps users updated on file status through notifications whenever a file is uploaded, downloaded, or edited.
Typical features of file sharing software
- Collaboration: Users can work together on projects by communicating and sharing information about specific files within the system.
- Document management: Collect, store, and share all documents in a central platform.
- Access controls/permissions: Establish levels of authorization for specific files/folders.
- Encryption: Mask data using built-in algorithms to enhance protection.
- Real-time synchronization: Updates such as changes or edits to files/folders are visible to all users in real time.
Considerations when purchasing file sharing software
- Security and confidentiality: With a growing number of online solutions, data security is becoming a large concern for businesses of all sizes. When evaluating file sharing software, be sure to carefully review each tool’s security offerings (including permission controls, encryption, administrative control over external users, data retrieval, and login auditing).
- Integration capabilities: While file sharing software serves as the de facto medium for distributing files among relevant internal and external stakeholders, it’s not the final destination where your files will be processed/utilized. To facilitate seamless data flow between your business’ systems (e.g., CRM or ERP software), ask software vendors about integration capabilities.
Relevant file sharing software trend
- File exchange is getting faster: With increased use of mobile applications and web apps, users can exchange files faster than ever. Cloud-optimized routing technology uses virtual routers and network measuring agents that avoid high-traffic areas while uploading, downloading, and sharing files.
- Data containerization is keeping business data safe on personal devices: “Bring your own device” (BYOD) is becoming more and more common in the workplace, highlighting the importance of keeping work files separate from other data on employees’ personal devices. With data containerization, corporate data is encrypted in the form of virtual objects called containers, which protect the data from unauthorized access. This process can be completed using unique PINs, geo-fencing, and IP-fencing.
